Prepare an invitation for a planned visit

About this service

A registered invitation provides evidence of funds for a visitor's stay in Poland and their return or permitted onward journey. This includes accommodation and food.

The eligible host applies to the voivode responsible for the host's place of residence or registered seat.

An invitation is not a visa or a residence document and does not itself authorise entry, Schengen travel or work.

Who it may suit

• People planning to invite a family member or another visitor to Poland.
• Hosts who want help organising financial and accommodation evidence.

How we help

• Discuss the planned visit and the host's documents at a consultation.
• Help you organise the invitation application and supporting evidence.
• Explain the submission steps for the host.
• Agree the scope of document support before work begins.

Your next steps

1. Discuss the planned visit

   Bring the host's documents and the visitor's details. We review what needs checking before preparing an invitation.

2. Organise supporting evidence

   We help you put financial and accommodation records in order.

3. Prepare the application

   We help organise the application information and supporting documents for the host.

4. Understand submission

   We explain the relevant office's filing instructions and discuss any further document support within the agreed scope.

Good to know

• Not every foreign resident can act as an inviting host; the host must meet one of the eligibility grounds.
• The host undertakes to cover specified costs of the visitor's stay and departure, which can include costs of an enforced return.
• Invitation registration uses a paper application and its documents are not submitted through MOS.
• An invitation is not required for every visa application if the applicant can provide other evidence of the necessary funds.

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